Company / Privacy policy

Privacy policy

 

1. About Polarteknik Oy

Polarteknik Oy is a leading supplier of turnkey solutions in the field of Pneumatics and Door systems. We develop, manufacture and market pneumatic components and train door systems – for OEM customers as well as for industries.

 

2. About the Polarteknik Oy Privacy Policy

Protecting your personal data and your privacy is important to us. This privacy policy describes how the Polarteknik Oy collects, uses, shares and otherwise processes personal data in connection with your relationship with us as a Polarteknik Oy customer, partner or being generally interested in our products and services. We may provide supplemental privacy notices on specific occasions when we are collecting or processing personal data. Those supplemental notices should be read together with this Privacy Policy.

 

3. Polarteknik Oy processing of personal data and purposes

Polarteknik Oy processes personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and other applicable data privacy legislation. Personal data is information which may be used to identify a natural person such as a name, job title, telephone number and other contact details. Personal data does not include data from which you can no longer be identified, such as anonymised data.

Polarteknik Oy processes personal data for the following purposes:

  1. to provide, deliver, administer and maintain products and services provided by the Polarteknik Oy under customer agreements;
  2. to provide information with respect to the business of Polarteknik Oy, products and services that customers and others requests from us, to participate in tenders;
  3. for internal administrative purposes, internal statistics as well as to develop and improve Polarteknik Oy’s operations;
  4. to send out information about Polarteknik Oy’s business, activities and events
  5. in order for Polarteknik Oy to comply with applicable laws, regulations and decisions from authorities.

Polarteknik Oy processes personal data only if there is a legal basis for doing so. Polarteknik Oy processes personal data based on a legitimate interest when Polarteknik Oy processes personal data for the purposes set out above in 1) – 3), as it is a legitimate interest to have contacts with representatives of customers and partners and potential customers and partners. It also a legitimate interest of Polarteknik Oy to process personal data for internal administrative purposes, internal statistics and to develop and improve Polarteknik Oy’s operations.

Personal data may also be processed on the basis that the data subject has given its consent to such processing, such as when a data subject has subscribed to the Polarteknik Oy’s product info material, or on the basis that the data subject and an entity within Polarteknik Oy have entered into an agreement. When Polarteknik Oy has a legal obligation to perform certain processing of personal data, for example with respect to applicable accounting legislation, then the legal obligation is the legal basis for the processing.

Within Polarteknik Oy’s activities Polarteknik Oy may, in some cases, receive the same categories of personal data as mentioned above from third parties that Polarteknik Oy cooperate with and which is entitled to disclose the information to Polarteknik Oy.

Polarteknik Oy retains your personal data only for the period necessary to fulfil the purposes for the processing. Personal data is deleted or anonymized when they are no longer are relevant for the purposes they were collected for.

 

4. Transfer of personal data

Within the course of Polarteknik Oy activities, and in order to achieve the above-mentioned purposes of processing, Polarteknik Oy may, in accordance with applicable law, share personal data within Polarteknik Oy and with third parties that Polarteknik Oy is cooperating with.

Not all administrative systems and support tools that Polarteknik Oy uses for internal operations are installed locally at Polarteknik Oy’s sites in the Nordic countries and managed by Polarteknik Oy’s personnel only. In some cases, for example with respect to managing order responses, delivery notes and invoices, Polarteknik Oy uses administrative support tools and systems that require personal data to be stored or in other ways handled by the provider of the tool or system.

Against this background, personal data connected to Polarteknik Oy’s activities may be transferred to or stored in countries outside the European Economic Area (EEA). Such transfer shall be made in accordance with applicable legislation and require that the country in question has an adequate level of data protection or that there are other sufficient safeguards for a lawful transfer, for example the application of standard contractual clauses.

 

5. Security measures

Polarteknik Oy takes all necessary and reasonable technical and organisational security measures to protect your personal data from unauthorised access, disclosure, alterations or destruction. It means that Polarteknik Oy in its operations applies various physical and technical restrictions as regards access to personal data, for example through technical access control systems, the use of firewalls, protection from harmful code, backup systems and other network security measures, the ability to undertake security measures such as encryption and de-identification of personal data. If Polarteknik Oy employs a third-party partner to support Polarteknik Oy’s operations, Polarteknik Oy ensures that the partner applies corresponding technical and organisational security measures and that personal data only is processed according to Polarteknik Oy’s instructions and approval.

 

6. Personal data in relation to social media services

Polarteknik Oy uses network and social media platforms and services and has currently accounts on LinkedIn, Facebook, Twitter and YouTube, where we inform about parts of Polarteknik Oy’s activities. Please note that information that you choose to disclose through any of the abovementioned social media services and Polarteknik Oy’s accounts may become publicly available to other visitors at the webpage and to the public. Further, the mentioned services apply their own terms of use that you need to consider if you choose to use them.

 

7. Register extract requests and right to rectification etc.

You have the right to receive information regarding the personal data which Polarteknik Oy has registered and is processing, the origin of the personal data that is processed, the purposes of the processing, and the recipients or categories of recipients to whom personal data have been or may be disclosed, and where possible, the envisage period for which the personal data will be stored (“Register Extract”). Upon such request Polarteknik Oy will, moreover, provide information that Polarteknik Oy is obliged to provide under applicable law. A request for a Register Extract must be in writing and signed by you.

Anyone who discovers that personal data registered within Polarteknik Oy is not updated, inaccurate and inadequate or is processed in violation of the above­mentioned purposes or applicable law, may request that Polarteknik Oy corrects, block or delete such registered personal data.

You may also, under certain circumstances, request that certain processing is restricted or request that personal data is provided in a structured, commonly used and machine-readable format (data portability).

Anyone who has given consent to certain processing of personal data may at any time withdraw the consent by contacting Polarteknik Oy. Upon withdrawal of the consent, Polarteknik Oy will terminate the processing which was subject to the consent.

Requests referred to under this section should be sent to Polarteknik Oy according to the contact details below.

 

8. Amendments to Polarteknik Oy’s Privacy Policy

Polarteknik Oy’s Privacy Policy may be amended. If any amendments are made to Polarteknik Oy’s Privacy Policy which imply any amendments to the way Polarteknik Oy processes your personal data, Polarteknik Oy may inform you of such amendments in an appropriate manner, for example through a message by e-mail.

 

9. Contact information

Should you have questions or comments regarding Polarteknik Oy’s Privacy Policy, please contact us:

By mail:
Polarteknik Oy
Administration Manager Jouni Ylitalo
Klaavolantie 1
32700 Huittinen
Finland

or by e-mail:
jouni.ylitalo@polarteknik.fi