1. About Polarteknik Oy
Polarteknik Oy is a leading supplier of turnkey solutions in the field of railway door systems. We sell, develop, manufacture, assemble and service train door systems, partitions and components for OEM manufacturers, integrators, fleet owners, service companies and operators.
3. Polarteknik Oy processing of personal data and purposes
Polarteknik Oy processes personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and other applicable data privacy legislation. Personal data is information that may be used to identify a natural person such as a name, job title, telephone number and other contact details. Personal data does not include data from which you can no longer be identified, such as anonymised data.
Polarteknik Oy processes personal data for the following purposes:
- to provide, deliver, administer and maintain products and services provided by the Polarteknik Oy under customer agreements;
- to provide information with respect to the business of Polarteknik Oy, products and services that customers and others request from us, to participate in tenders;
- for internal administrative purposes, internal statistics as well as to develop and improve Polarteknik Oy’s operations;
- to send out information about Polarteknik Oy’s business, activities and events
- in order for Polarteknik Oy to comply with applicable laws, regulations and decisions from authorities.
Polarteknik Oy processes personal data only if there is a legal basis for doing so. Polarteknik Oy processes personal data based on a legitimate interest when Polarteknik Oy processes personal data for the purposes set out above in 1) – 3), as it is a legitimate interest to have contacts with representatives of customers and partners and potential customers and partners. It is also a legitimate interest of Polarteknik Oy to process personal data for internal administrative purposes, internal statistics and to develop and improve Polarteknik Oy’s operations.
Personal data may also be processed on the basis that the data subject has given its consent to such processing, such as when a data subject has subscribed to the Polarteknik Oy’s product info material, or on the basis that the data subject and an entity within Polarteknik Oy have entered into an agreement. When Polarteknik Oy has a legal obligation to perform certain processing of personal data, for example with respect to applicable accounting legislation, then the legal obligation is the legal basis for the processing.
As part of Polarteknik Oy’s activities Polarteknik Oy may, in some cases, receive the same categories of personal data as mentioned above from third parties that Polarteknik Oy cooperate with and which they are entitled to disclose to Polarteknik Oy.
Polarteknik Oy retains your personal data only for the period necessary to fulfil the purposes of the processing. Personal data is deleted or anonymised when it is no longer relevant to the purposes it was collected for.
4. Transfer of personal data
Within the course of Polarteknik Oy activities, and in order to achieve the above-mentioned purposes of processing, Polarteknik Oy may, in accordance with applicable law, share personal data within Polarteknik Oy and with third parties that Polarteknik Oy cooperates with.
Not all administrative systems and support tools that Polarteknik Oy uses for internal operations are installed locally at Polarteknik Oy’s sites in the Nordic countries and managed by Polarteknik Oy’s personnel only. In some cases, for example with respect to managing order responses, delivery notes and invoices, Polarteknik Oy uses administrative support tools and systems that require personal data to be stored or in other ways handled by the provider of the tool or system.
Against this background, personal data connected to Polarteknik Oy’s activities may be transferred to or stored in countries outside the European Economic Area (EEA). Such transfer shall be made in accordance with applicable legislation and require that the country in question has an adequate level of data protection or that there are other sufficient safeguards for a lawful transfer, for example the application of standard contractual clauses.
5. Security measures
Polarteknik Oy takes all necessary and reasonable technical and organisational security measures to protect your personal data from unauthorised access, disclosure, alterations or destruction. It means that Polarteknik Oy in its operations applies various physical and technical restrictions as regards access to personal data, for example through technical access control systems, the use of firewalls, protection from harmful code, backup systems and other network security measures, and the ability to undertake security measures such as encryption and de-identification of personal data. If Polarteknik Oy employs a third-party partner to support Polarteknik Oy’s operations, Polarteknik Oy ensures that the partner applies corresponding technical and organisational security measures and that only personal data is processed according to Polarteknik Oy’s instructions and approval.
6. Personal data in relation to social media services
7. Register extract requests and right to rectification, etc.
You have the right to receive information regarding the personal data which Polarteknik Oy has registered and is processing, the origin of the personal data that is processed, the purposes of the processing, and the recipients or categories of recipients to whom personal data has been or may be disclosed, and where possible, the envisaged period for which the personal data will be stored (“Register Extract”). Upon such request Polarteknik Oy will, moreover, provide information that Polarteknik Oy is obliged to provide under applicable law. A request for a Register Extract must be provided in writing and signed by you.
Anyone who discovers that personal data registered within Polarteknik Oy is not updated, is inaccurate and inadequate, or is processed in violation of the abovementioned purposes or applicable law, may request that Polarteknik Oy corrects, blocks or deletes such registered personal data.
You may also, under certain circumstances, request that certain processing is restricted or request that personal data is provided in a structured, commonly used and machine-readable format (data portability).
Anyone who has given consent to certain processing of personal data may at any time withdraw the consent by contacting Polarteknik Oy. Upon withdrawal of the consent, Polarteknik Oy will terminate the processing that was subject to the consent.
Requests referred to under this section should be sent to Polarteknik Oy according to the contact details below.
9. Contact information
Managing Director Tomi Ojala
or by e-mail: